Duplicate Email Remover key features
- Delete, mark, copy or move duplicate emails to another folder in Outlook
- Search in one or various mail-type Outlook folders
- Pick the folders for scanning and set priorities
- Select the field for comparison: text, subject, sender E-mail or name, recipients, Internet headers, attachment, sending date and time
- Process duplicates in Public folders on the Microsoft Exchange Server.
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To remove duplicate emails in Outlook 2016, 2013, 2010, 2007, 2003 and below versions, just follow the above steps in order to avoid redundancy issues that occur in MS Outlook. However, these manual procedures will be only applicable for smaller sized PST file. Duplicate Email Remover for Microsoft Outlook 2016, 2013- 2003: Task. You may find yourself receiving 2 or more copies of the same email message in Outlook. Whatever is the cause it's still frustrating to have duplicate messages that clutter your Outlook folders.
How Duplicate Email Remover for Outlook works
Duplicate Email Remover is a flexible wizard that searches and processes duplicated email messages in Outlook folders. You can search different folders or find e-mail copies within the same folder using this helpful tool.
Duplicate Email Remover is just as configurable when it comes to handling the detected duplicates. You can choose to delete them at once, just flag them or move/copy to a special folder. So it gives you a chance to review the letters before removal.
The program is compatible with the latest Windows 10 and 8 and Outlook 2016 as well as Outlook 2013, 2010, and even 2007. Duplicate Email Remover for Outlook supports Microsoft Exchange Server and may be used to process public folders on the server
Delete, mark, copy or move duplicated emails to another Outlook folder
When this Outlook add-in finds duplicate messages, you can choose from a number of options to deal with the copies:
- Delete duplicate (move to the Deleted Items folder) - a copy is moved to Deleted Items
- Delete permanently - removes the copies without the possibility to restore them
- Mark with a flag
- Move to folder… - duplicates are transferred to the specified folder
- Or Copy the found duplicates to the designated folder.
Search in 1 or several Outlook folders and set priority
The second step of this plug-in for Microsoft Outlook 2016 - 2003 allows choosing the search mode. Scan for duplicates within one folder or find duplicates in two or more folders to guarantee duplicate-free Outlook.
You can take advantage of the add-in's priority system that lets you find duplicates located in several different folders. You can use the priority system to specify which of the duplicated e-mails stored in different folders should be considered a copy. The action you pick for the copies will be applied to the items from this very folder. For example, you want to find duplicates in the 'Important' and 'Other' folders. Then you can specify that the item from the 'Other' folder is the duplicate so it is the one you want to delete, move, or apply the selected option while the 'Important' emails are left intact.
Select message fields for comparison
When you search for duplicate messages, you can select the field by which the messages will be compared. It is possible to choose such fields as text, subject, sender name or E-mail, recipients, Internet headers, attached files, date and time of sending. You can use these options separately or in combination.
When too many copies of the same message complicate your correspondence, choose Duplicate Email Remover for Outlook for easy de-duplicating process.
Summary: The guide highlights the common reasons that result in duplication of email messages in Outlook 2016 and describes the best ways to resolve an email replication issue without affecting the smooth functionality of the mailbox.
Have you ever noticed email duplication in your Outlook 2016 mailbox?
This is when more than one copy of mailbox data, specifically, email messages get accumulated in the mailbox and affects the overall performance and productivity of the application. If so, you must be looking for a reliable solution to remove Outlook 2016 duplicate emails from the Outlook PST file so that you can store data in a more organised way.
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Duplicated data not only consumes space on the drive but also makes the emailing application bulky. Due to a large volume of content, the PST size becomes outsized, and in severe cases, it leads to file corruption. Several reasons cause PST replication, and it is essential to detect the exact cause behind the replication.
Key Reasons that Result to Duplicate Emails in Outlook 2016/2013/2010/2007
Some common reasons that lead to PST data duplication are mentioned below:
- Incorrectly configured Rules
Sometimes, the rules might be inappropriately configured by mistake; this creates confusion while you receive an email message. This builds up data duplication in the Outlook mailbox.
- Short Send/ Receive Intervals
Due to the short frequency of Inbox updates, the email messages and other mailbox components might not be synchronized and this leads to data duplication.
- Incorrect Account Setup
Multiple creations of the same email account can cause incoming data to synchronize repeatedly. Due to this, users encounter duplication in the Outlook mailbox.
- Improper Mailbox Settings
Due to incorrect settings of the mailbox, while creating an account, you may receive the same email message, calendar entries, or contacts multiple times.
- Using Third-Party Anti-Virus Scanner
When anti-virus program is set on the same machine that runs Outlook, the possibilities are that it intercepts Send or Receive request in Outlook.
What Happens when Duplicate Emails Occur in Outlook 2016/2013/2010?
Duplicate items in your mailbox can cause severe issues such as a slow performance of the PST or application, PST file corruption, and much more. Thus, it is important to clean duplicate emails in MS Outlook with utmost consideration. Let’s understand some common outcomes of the duplicate items in detail.
- Duplicated items in Outlook affect the productivity of mailbox and causes errors sometimes
- Each time the application starts, all the messages stored on the Server gets reloaded and this affects the performance of the machine
- More than one copy of the email or other mailbox items makes the PST outsized and causes corruption in the file
- Since business users have to deal with numerous email messages and reply to each message, duplication can be a major issue
Tips to Delete Duplicate Emails in Outlook 2016/2013/2010/2007
To remove duplicate emails from Outlook PST file, it is required to understand the actual cause of the problem. Once the cause is detected, apply the appropriate workaround. Listed below are the tips that you can use:
#1: Configure Rules Correctly
Check the Outlook Rules to ensure that they are not configured incorrectly as this creates confusion among various email folders
#2: Set Inbox Update Frequency
Increase Inbox update frequency by following the given procedure:
- Open Outlook and click on Send or Receive button
- Next, select Define Send or Receive Groups
- Set ‘Schedule an automatic send/receive every’ value to anything between 15 and 30 minutes
#3: Run Inbox Clean Up
MS Outlook integrates several utilities and add-ins that help clean duplicate emails in MS Outlook effectively. One such built-in utility is Clean Up that can be executed manually from within the application. To run Clean Up for removing duplicated inbox email messages, follow the steps below:
- Open MS Outlook 2016
- Select the Inbox folder that contains duplicated emails
- Go to Home menu and click on the Clean Up option available on the ribbon. Next, select any one option as per the reason for the occurrence of duplicate items:
- Select Clean Up Conversation from the drop-down options that appear. This will delete and move duplicate email messages existing in the conversation to Deleted Items folder
- Clean Up Folder option will allow you to delete duplicate email messages from a particular folder
- Clean Up Folder and Subfolders will clean up folders as well as subfolders
- Next, right-click the Deleted Items folder and select the Empty folder option to delete the duplicate email messages permanently
#4: Anti- Virus Application
Antivirus app is somehow responsible for setting up and closing down Server connection and if the connection is not shut down properly the email message is not flag as received. Due to this, the user will see duplicates in its mailbox.
To resolve this, go through the anti-virus instruction manual to check the procedure to disable email protection. Once the email protection is disabled, let the Outlook encounter several Send or Receive cycles. Make sure that duplicated emails are no longer received and check if the anti-virus program is running as expected.
#5: Professional Outlook Toolkit
Stellar Toolkit for Outlook is a potential solution to remove Outlook duplicates. It not only removes the duplicate email messages but also removes junk files and makes Outlook more productive. No data is ever compromised as the tool is engineered using smart and powerful algorithms that detect duplicate emails and removes them efficiently.
The toolkit is actually a complete package to resolve multiple Outlook mailbox problems. It offers a number of functions such as repairing PST file, splitting PST into smaller proportions, compact or compressing the size of the PST file without compromising on a single bit of data, recover lost or deleted mailbox items from MS Outlook, merge PST files, recovery of lost or forgotten passwords, Conversion of OST to PST file etc.
It can be downloaded and installed on Windows 10, 8, 7, Vista and XP. and lower versions and supports
MS Outlook Support: Outlook 2019/2016/ 2013/ 2010 /2007 /2003
The Bottom Line
MS Outlook email duplication is a common issue that can occur in any release of the application. Undoubtedly, it affects mailbox functionality, productivity, and performance to a considerable extent; due to this, it is important to remove duplicate emails using a reliable method.
Although it is not a complicated procedure, the integrity and importance of email messages are always at stake. Therefore, a reliable duplicate remover mechanism must be utilized to remove the replicated emails and to save the original messages.